Sports Tourism Sponsorship Grant

Helping Your Surrey BC Tournament Take Flight

Our sports tourism sponsorship grant is to help sports event organizers host their events in Surrey. This financial support assist organizers who have chosen facilities and hotels in our community.

 

Applications are reviewed by the Surrey Hotel and Motel Association board of directors and are scored for number of room nights generated, return on investment, tourism benefits, and the likelihood of the event returning to Surrey.

 

Note, funding is dependant on  the Surrey Hotel and Motel Association’s remaining budget and so completing a form does not mean funding is guaranteed.

 

The Sponsorships are intended to offset marketing costs for sporting events. Please submit your grant at least two months before your event begins.

Applicants must meet the below Sponsorship Eligibility Criteria:

  • The sport event must be sanctioned by the appropriate, recognized organization (PSO, NSO, IF, etc.) if applicable.
  • The event must be held in the City of Surrey, or have a direct impact on Surrey’s accommodation sector (e.g. Surrey room night counts).  Generally events providing less than 40 room nights total will not be considered eligible for funding.  
  • Sponsorship applications for the same event multiple years in a row must demonstrate significant growth of the event. Priority will be given to sponsorship for new events in their initial years to help them become established.
  • More favorable considerations will be given to sport events that are outside the busy tourism seasons typically (June – September).
  • Higher priority will be given to events taking place over 2 or more consecutive days.
  • The sport hosting organization must have the experience and capacity to successfully host the event.
  • The organization must not view the sponsorship as an automatic ongoing source of funding.
  • Previous Sponsorship recipients must have submitted final reports from past events to be eligible for future sponsorship.

 

* Events must be planned or confirmed, applications for bids are not eligible.

Processing Procedures:

  1. Applicants must submit their application at least 2 months prior to their event date to be considered. Generally, the earlier an application is received the higher chance of successful grant provision.
  2. The Sport Tourism Sponsorship Committee will review the list of all Sponsorship applications and forward it to the SHMA Board with the recommended Sponsorship amounts.
  3. A member of the Sport Tourism Group Committee shall notify all applicants of the committee’s decision by email.
  4. Where a Sponsorship is awarded, 100% of the Sponsorship will be distributed to the applicant once SHMA Board has approved the Sponsorship and once the event and final report have been completed. The report must demonstrate that the sporting event for which the Sponsorship was awarded has been fully and properly completed.
  5. Within 30 days of the completion of the event, the Organization agrees to submit a SHMA sponsorship final report

Please complete the fields below.

    Contact Information

    Event Details

    Note, local / regional events are eligible for up to $5,000 in funding, provincial - $10,000, Western Canadian - $15,000, National - $20,000 and International - $25,000

    Accommodation Details

    Certifications & Signature

    I certify that to the best of our knowledge, the information provided in this Sponsorship application is accurate and complete and is endorsed by the organization I represent. If my organization receives funding from the SHMA Sponsorship Program, I agree to the following: 1. In the event that the Sponsorship funds are not used for the event as described in the application, or if there are any misrepresentations in the application, the full amount of the funding will be repaid. 2. If there are any significant changes in the funding, scope or timing of the event described in the application, the Organization will immediately notify the SHMA Sponsorship. 3. The Organization will keep proper accounting of all receipts and expenditures relating to the event and will make these statements available for inspection by the SHMA auditors or its auditors upon request. 4. If the project or program proposed in this application is not commenced or not completed funding will be withheld. 5. The event SHMA will recognize as a Sponsor on key event promotional materials. 6. Within 30 days of the completion of the event, the Organization agrees to submit a SHMA final sponsorship report
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